Executive Assistant / Lifestyle Manager
Overview
The Executive Assistant / Lifestyle Manager will provide comprehensive support to the Principal across all aspects of her professional and personal life, managing her diary and commitments as a whole across business, family and personal matters. The role is designed to give the Principal the freedom to focus fully on her business and children, with confidence that her time, home, family and wider commitments are being managed with care, discretion and sound judgement.
The successful candidate will be highly organised, proactive and intuitive, able to anticipate needs, manage priorities and act with professionalism, discretion and a high degree of autonomy.
Job duties
Responsibilities of the Executive Assistant / Lifestyle Manager in Central London, include:
The Principal’s diary
- Manage the Principal’s full calendar, integrating professional appointments with family and personal commitments so that the two never collide.
- Schedule and confirm work meetings, calls and appointments, liaising with her team and external contacts.
- Arrange the logistics around her working day, including travel, transport, venues and bookings.
- Protect the Principal’s time, flagging conflicts early and holding personal and family time as non-negotiable.
Personal and family
- Integrate the family calendar with the Principal’s professional commitments, including school events, activities, holidays and family occasions.
- Coordinate the children’s schedules and logistics in partnership with the household team and schools, including school liaison, activities, medical appointments and holiday planning.
- Oversee household operations and domestic staff, including vendor relationships and property matters.
- Handle all personal and family travel, including flights, accommodation, ground transport and itineraries.
- Manage personal administration, including bill payments, renewals, insurance and gifting.
- Hold the Principal’s protected personal and family time in the calendar, which no professional commitment may displace.
Candidates must be/have:
- 7+ years as a Personal Chief of Staff, Lifestyle Manager or Executive Assistant to a UHNW or senior principal family, ideally managing a complex and demanding diary.
- A track record of long tenures with individual principals (essential).
- Russian speaking (desirable).
- Strong references from previous principals.
- Highly organised and discreet in nature.
- Warm and naturally at ease with children and family life.
- Calm and composed under pressure, and able to anticipate needs rather than simply respond to them.
- Excellent written and verbal communication skills, with the confidence to liaise with senior professionals, staff and external contacts.
- Highly proficient in Outlook, Google Workspace and diary management tools.
- The right to work in the UK.
Hours / Working arrangement
Full-time. Hybrid.
Location
Central London, UK. Occasional travel with the Principal and family.
Salary
£80,000 – £130,000, DOE.
Job ref
CP1101: Executive Assistant / Lifestyle Manager in Central London, UK.
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